ILO Senior Programme Assistant Jobs 2022 – Zambia Jobs

ILO Senior Programme Assistant Jobs 2022 – Zambia Jobs. ILO Zambia looking for “Senior Programme Assistant”. Applicants with A Completion of secondary school education may apply on or before 21 August 2022.

ILO Senior Programme Assistant Jobs 2022

The ILO has published a job vacancy announcement on 23 July 2022 for qualified Zambia’s to fill in the vacant post of Senior Programme Assistant to be based in Lusaka, Zambia.

Recruiter International Labour Organization (ILO)
Position Senior Programme Assistant
Location Lusaka, Zambia
Country Zambia
Total Vacant Post N/A
Qualification Completion of secondary school education
Experience Required Minimum of six years
Application Deadline 21 August 2022

ILO Job Vacancy 2022

Job Purpose: As a team member, the incumbent provides senior level programming support and is responsible for performing, completing and/or overseeing specialized administrative and programming services related to implementation of the Office’s work programme. The incumbent works in an efficient, effective and client-oriented manner in performing a range of administrative actions related to the design, planning, management, monitoring and evaluation of activities. Work involves using the Enterprise Resource Planning (ERP) system. The incumbent applies the principles of results-based management (RBM) and ensures the correct application of established rules, regulations, policies, procedures and guidelines. The incumbent evaluates and provides inputs into the design and development of improved programming services and delivery processes.

Under the overall responsibility of the Country Director for Zambia, Malawi and Mozambique (ILO CO-Lusaka), the Senior Programme Assistant will report directly and receive overall guidance from the Senior National Programme Officer. Supervision received is focused on facilitating service delivery, ensuring that agreed results are achieved and that work is coordinated and integrated with related services. Work assignments are generally carried out under minimum supervision with the incumbent operating with a high degree of independence, particularly on operational delivery matters. Work is reviewed for feasibility of recommendations and correctness of end results. Work involving the handling of complex and intricate programming matters including those affecting other related activities of the work unit is also reviewed.

Key Duties and Responsibilities: 

  • Provide specialized programming support for the formulation of the Office’s work programme and the identification of initiatives, ensuring that required information is included in terms of proposed activities. Conduct searches for information on defined subjects related to assigned country programme outcomes. Perform preliminary analysis of information, including the identification of priority issues and potential technical assistance needs, for possible inclusion in country briefs and reports.
  • Compile, analyse and disseminate data and other information for programme and budget preparation and for the review of financial and human resource requirements. Coordinate submissions of programme proposals and budget estimates and propose adjustments as required.
  • Serve as focal point for programme and/or project administrative matters. Initiate requests, prepare standard Terms of Reference (TOR) in relation to programme and/or project objectives, obtain necessary clearances, process and follow up on administrative actions and resolve issues related to programme and/or project implementation. Liaise with external partners and attend meetings to provide and gather information.
  • Review reports, proposals and expenditure data received from implementing partners to ensure that financial transactions, commitments and authorizations are in conformity with financial rules and regulations. Prepare reports on budget performance comparing approved budgets against actual expenditures and indicating any discrepancies.
  • Maintain and update databases.
  • Respond to, or redirect to the most appropriate source, complex administrative queries on programme and budget. Draft correspondence and communications related to all aspects of programme and/or project administration.
  • Keep abreast of changes to programme-related policies, procedures, guidelines and processes and provide guidance and deliver training to staff with the view to building knowledge. Oversee and guide the work of programming and other support staff as required.
  • Evaluate and propose improvements to work methods and processes. Assess the impact of changes and make recommendations on follow-up actions. Liaise closely with other administrative areas to ensure effective and smooth service design and delivery, recommending improvements on interrelated processes.
  • Provide administrative support for the organization of seminars, workshops, meetings and other events. Participate in missions to provide programming and administrative support, as required.
  • Perform other relevant duties as assigned by the Supervisor or/and Country Director.

Qualification:

  • Completion of secondary school education supplemented by a formal training in the areas of Social Sciences preferably from a recognized commercial school or equivalent. Training in programme and/or project administration.

Experience:

  • Minimum of six years of office support work experience, the majority of which in programme and budget support work and project administration. Experience of working with an enterprise resource planning (ERP) system, in particular programme monitoring and management modules. Experience in Monitoring and Evaluation and working in the UN system or International NGOs is an advantage.

Other Details

  • Contract Type: Full Time
  • Selection Process: Interview
  • Salary: negotiable
  • Application Process: Online

How to Apply ILO Senior Programme Assistant Jobs 2022

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to this link Click Here

The Closing Date: 21 August 2022

Only shortlisted candidates will be contacted for interviews.

Particulars Details Link
Job Advertisement Download
Official Website www.ilo.org

About Us!

The International Labour Organization (ILO) is a United Nations agency whose mandate is to advance social and economic justice through setting international labour standards. Founded in October 1919 under the League of Nations, it is the first and oldest specialised agency of the UN. The ILO has 187 member states: 186 out of 193 UN member states plus the Cook Islands. It is headquartered in Geneva, Switzerland, with around 40 field offices around the world, and employs some 2,700 staff from over 150 nations, of whom 900 work in technical cooperation programmes and projects.