ILO Operations Officer Jobs 2022 – Zambia Jobs

ILO Operations Officer Jobs 2022 – Zambia Jobs. ILO Zambia looking for “Operations Officer”. Applicants with A University degree may apply on or before 21 August 2022.

ILO Operations Officer Jobs 2022

The ILO has published a job vacancy announcement on 23 July 2022 for qualified Zambia’s to fill in the vacant post of Operations Officer to be based in Lusaka, Zambia.

Recruiter International Labour Organization (ILO)
Position Operations Officer
Location Lusaka, Zambia
Country Zambia
Total Vacant Post N/A
Qualification University degree
Experience Required Minimum of two years
Application Deadline 21 August 2022

ILO Job Vacancy 2022

Job Purpose: As a team member, the incumbent provides professional services for the administration and delivery of a range of operational services for the Office from several of the following areas: finance, human resources, procurement, facilities and asset management, security, communications, information management and information technology (IT). Services are delivered in an efficient, effective and client-oriented manner and include the use of the enterprise resource planning (ERP) system. Work is governed by established rules, regulations, policies, procedures and guidelines.

The Operations Officer is responsible for leading strategic planning for ILO operations, setting of management targets, and out-sourced services. The Operations Officer advises the Director on course correction; cost effectiveness and creative responses to emerging complex challenges.  S/he is responsible for supervision and guidance of the ILO operations and administrative staff and ensuring cross-unit cooperation and coordination. Coordination with Regional Finance and administrative services and relevant HQ departments.

The position works under the supervision of Country Office Director for Zambia, Malawi and Zambia (CO-Lusaka). Day-to-day activities and actions require minimum supervision. Detailed instructions and guidance are provided for special assignments or the handling of unusual or complex matters. The official will supervise a Sr. Finance Assistant, Sr. Driver and an IT Assistant.

Key Duties and Responsibilities: 

  • Provide professional services for the effective delivery of the Office’s operational services. Administer day-to-day operations from several of the following areas: finance, human resources, procurement, facilities and asset management, security, communications, information management, information technology (IT), ensuring full compliance with applicable standards.
  • Oversee and guide the work of staff in concerned operational areas. Supervise staff as applicable. Monitor and verify accuracy and appropriateness of administrative transactions processed by support staff. Act as certifying officer and approve actions in the enterprise resource planning (ERP) system.
  • Provide substantive support in the continuous analysis and monitoring of the resource situation (financial, human resources) of the Office. Provide regular management reports to support informed decision-making.
  • Assist in delivery of financial operations and accounting services covering responsibilities for accounts payable, accounts receivable, approval of payments through the Integrated Resource Information System (IRIS) financial module and accounts reconciliation, billing, monthly closing of accounts, forecasting, year-end closing of accounts. Provide support for preparation of the Programme and Budget proposals.
  • Assist in delivery of Finance operations and services.
  • Maintain liaison on daily administrative matters with local banks, insurance companies, government agencies, other UN agencies, etc. Participate in UN interagency meetings, working groups and joint initiatives on common system activities in the concerned operational areas such as implementation of the UN Reform and the Business Operations Strategy (BOS). Prepare information notes on key issues and developments and follow up as required.
  • Coordination and preparation of Procurement plans and review procurement requests against applicable standards and submit for clearance. Prepare standard solicitation documents. Provide administrative support to bidding processes. Prepare for approval purchase orders within delegated authority.

Qualification:

  • University degree (Bachelor’s or equivalent) in a field relevant to the job.
  • Equivalent work experience may be considered in lieu of a University degree in accordance with the table below.

Experience:

  • Minimum of two years of professional work experience in a finance and administrative or operational area. Experience working with an enterprise resource planning (ERP) system, in particular finance modules and experience in donor funded projects and with the UN system or International NGOs is a strong advantage. Supervisory experience is required.

Other Details

  • Contract Type: Full Time
  • Selection Process: Interview
  • Salary: negotiable
  • Application Process: Online

How to Apply ILO Operations Officer Jobs 2022

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to this link Click Here

The Closing Date: 21 August 2022

Only shortlisted candidates will be contacted for interviews.

Particulars Details Link
Job Advertisement Download
Official Website www.ilo.org

About Us!

The International Labour Organization (ILO) is a United Nations agency whose mandate is to advance social and economic justice through setting international labour standards. Founded in October 1919 under the League of Nations, it is the first and oldest specialised agency of the UN. The ILO has 187 member states: 186 out of 193 UN member states plus the Cook Islands. It is headquartered in Geneva, Switzerland, with around 40 field offices around the world, and employs some 2,700 staff from over 150 nations, of whom 900 work in technical cooperation programmes and projects.